VISUALIZATION '98
VISUALIZATION '98
This document contains guidelines for the preparation of your electronic documents for inclusion on a CD-ROM publication, and is meant to be used as a "checklist" during the design, preparation, and transfer of your files.
There are six major sections to this document:
This CD-ROM publication has its own CD-ROM Co-Chairs and a Production Editor. If you have questions regarding the production of your content, please contact one of them. If you have questions regarding the content itself, please contact the appropriate chair.
For elements of your work which require copyright clearance, you are responsible for obtaining such copyright clearance, including any fees. This includes still images, audio, and video. IEEE, ACM, or SIGGRAPH will not obtain copyright clearance for you.
Please respect the deadlines set by your program chair and by the production editors -- all materials must be received by the CD ROM Production Editor by the above deadline(s) -- there is precious little time to waste in our production schedule and we want to make sure your work is included in all appropriate conference publications.
We encourage the authors to submit supplemental material to include on the CD-ROM (e.g. additional images, video, html files etc.) Our experience from last year is that there will be enough space to fit additional material on the CD-ROM. If, however, these submissions exceed our storage limit, we will notify you that we could not include your additional material.
The VISUALIZATION CD-ROM uses the ISO-9660 file system standard for multi-platform compatibility. This standard places some restrictions on how files and directories are named -- incorporating these restrictions into the naming scheme of your content will minimize problems.
Certain standard filename suffixes should be used in the preparation of your content for consistency and ease of use. These include:
The primary electronic document format used on VISUALIZATION CD-ROM publications is Adobe Acrobat "PDF" (Portable Document Format). The majority of the conference papers and tutorial notes content will be in this format, which duplicates the appearance of the printed documents.
Users who utilize TeX or LaTeX to prepare their content should use PostScript fonts when preparing the electronic versions of their documents. Use of the standard TeX fonts yields unacceptable results when converted to PDF.
If you are using the current version of LaTeX, you can use the following LaTeX command to enable the use of the Times Roman PostScript typeface in your document:
If you are using an older version (2.09, etc.) of LaTeX, you can use this parameter to the LaTeX "\documentstyle" command:
Additional information on successful conversion of TeX documents to PDF may be found by contacting CD ROM production editor.
Many authors choose to include higher-resolution and/or color versions of images found in their documents. The preferred format for images such as these is 24-bit TIFF. JPEG and GIF images are acceptable, though the image quality will not be as high as with TIFF.
Many authors choose to include an animation to supplement their document's content.
We will accept your prepared QuickTime movies. Please use "Cinepak" compression to produce the final movie if at all possible. If you cannot, send it as uncompressed QuickTime and we will compress it for you.
If you must "flatten" your QuickTime movie, please take care when doing so. Improper "flattening" will destroy your QuickTime movie file. Apple's "MoviePlayer 2.0" application will successfully flatten QuickTime movies, as will Adobe Premiere.
The maximum frame resolution of your QuickTime movie or still images should be 320 pixels by 240 pixels.
You may also submit a sequence of still images and we will build a Cinepak- compressed QuickTime animation from them. The files should be no larger than 320 pixels by 240 pixels and should be 8-bit or 24-bit TIFF or PICT files. Please name your files with a padded, trailing numeric sequence:
and so on to the end of the sequence.
Many authors choose to include an animation to supplement their document's content. We will accept your MPEG animation file. The maximum frame resolution of your MPEG animation should be 320 pixels by 240 pixels.
Please use ".htm" as the filename suffix for all HTML documents, and adhere to the HTML 2.0 specification, for maximum usability across WWW browsers. Please make sure that all links to other HTML documents you submit are in the ".htm" format -- simply changing the filenames will break any ".html" links.
Please submit ASCII text files -- source code, etc. -- with both CR and LF (UNIX) line endings.
If you have an interest in submitting a document for inclusion on a VISUALIZATION CD-ROM which does not fall into one of the above categories, please check with your production editor for specific instructions.
Once your electronic documents are prepared, they need to be transferred to your Production Editor. There are several ways in which to accomplish this task:
In order to reduce downloading bottlenecks on "siggraph.org" and to help to make the file transfer process more convenient for authors, the following procedure has been established:
Once your electronic material is ready for final submission, please send an e-mail message to the CD-ROM Production Editor (Stephen Spencer at spencer@cgrg.ohio-state.edu) indicating:
The CD-ROM Production Editor will retrieve the files and prepare a status report of this retrieval once completed or if problems occur.
This method -- having the CD-ROM Production Editor retrieve the files -- is the preferred method of file transfer. If you cannot use this method, please contact the CD-ROM Production Editor for further details -- a directory can be set up for you to which you can transfer the electronic files.
Regardless of the specifics, a few guidelines apply to successful file transfer:
Authors can submit material to their Production Editor by sending them the material on removable storage media. We can accept material on any of the following media:
Clearly mark your storage media with the author's name, program, and title of work (course title, paper title, etc.), and send the media in secure packaging to the Production Editor. Make sure to allow enough time for the package to arrive before the deadlines imposed by the production schedule.
If it is necessary to convey information regarding your electronic documents to the Production Editor, please submit a file called "readme.ed" with the rest of your electronic documents. This file will not be placed on the CD-ROM.
If it is necessary to convey information regarding your electronic documents to the eventual user, please submit a file called "readme.usr" with the rest of your electronic documents. This file will be placed on the CD-ROM.